Free Dos 1246 PDF Form

How to Fill Out Dos 1246

Once you receive the Dos 1246 form, it's your responsibility to accurately and thoroughly complete it to renew your security guard registration. The form may seem daunting at first, but with step-by-step instructions, you can ensure all necessary information is provided to avoid any delays in the renewal process. Keep in mind that correctly filling out and timely submitting the form is crucial for maintaining your eligibility to work as a security guard.

1. Start by carefully reviewing the preprinted information at the top left of the form to verify its accuracy. If there are any changes, such as a new address or name change, record these in the area provided on the right side.
2. Enter your Unique ID Number as it's crucial for matching your application with your record.
3. If your last name has changed, provide your new last name in the space allotted for this information. This is especially important for reflecting changes due to marital status or court orders.
4. Fill in your first name, middle initial (MI), and any suffix (e.g., Jr., Sr., III) clearly in the respective fields.
5. Record your new home street address completely, including any continuation of your address in the designated areas.
6. Indicate your city, state, zip code, and county (CNTY) accurately to ensure you receive any mailings without delay.
7. Answer all questions regarding criminal convictions, pending charges, and any revoked, suspended, or denied licenses or permits with a simple "Yes" or "No." If "Yes" is the answer to any, you must include the required supporting documents.
8. Check the training records section to verify that all mandatory training requirements have been met and recorded. If any training is missing, complete it before submitting this renewal form.
9. Complete the Child Support Statement section by affirming your standing concerning child support obligations, as this is a mandatory requirement in New York State.
10. Sign the Applicant Affirmation section to certify the accuracy of the information provided under penalty of perjury. This signature also authorizes the use of your DMV photo for the ID card.
11. If you're paying the renewal fee with a credit card, fill out the payment section at the bottom of the form with the required card information, including the cardholder's name, credit card number, expiration date, and the cardholder's signature.
12. Lastly, mail the completed form along with the $25 nonrefundable fee to the provided address. Ensure your form is properly folded so the address appears in the envelope window for accurate processing.

After submitting the form, it's essential to wait for the processing to be completed. Keep in mind, working as a security guard without a valid registration could lead to significant penalties. Therefore, make sure your renewal is submitted well before the expiration date of your current registration. Should you have any questions or need further clarification, contacting the Division of Licensing Services is advisable.

What is the DOS 1246 Security Guard Renewal form?

The DOS 1246 form is a document required for security guards in New York State to renew their registration. It ensures that all personal information, training requirements, and legal obligations are up-to-date. Applicants must disclose any changes in personal information, complete mandatory training, and answer questions regarding criminal history and child support obligations.

How often must I renew my security guard registration using the DOS 1246 form?

Security guard registrations in New York State must be renewed before the expiration date of the current registration. Although the exact duration between renewals can vary, it is typically required every two years. It is essential to renew on time to continue working legally as a security guard.

What is the fee for renewing my security guard registration?

The renewal fee for the security guard registration is $25.00. This nonrefundable fee must be included with your DOS 1246 renewal form. Payment can be made by check, money order payable to the NYS Department of State, or by credit card (MasterCard or Visa).

What happens if I do not renew my security guard registration on time?

If you fail to renew your security guard registration by the expiration date, you cannot legally work as a security guard. Moreover, if you do not renew within 6 months after your registration expires, you will be required to reapply and meet all the qualifications again, including completing mandatory training courses.

Are there mandatory training requirements for renewing my security guard registration?

Yes, there are mandatory training requirements. These include a 16-Hour On-The-Job Training (OJT) if employed for more than 90 days and an 8-Hour Annual In-Service training. If you carry a firearm, an 8-Hour Annual Firearms Course is also required. These courses must be completed and on file before submitting your renewal form.

What should I do if my personal information has changed since my last application?

If there have been any changes in your personal information, such as a new address or a name change, you should indicate these changes in the designated areas of the DOS 1246 form. For name changes, appropriate documentation, such as a marriage certificate or court order, must be provided to support the change.

How do I handle the Child Support Statement section on the DOS 1246 form?

The Child Support Statement is mandatory for all applicants, regardless of whether or not you have children or any support obligations. You must certify your current status in relation to child support. If you are four months or more in arrears, your registration may be subject to suspension. Providing false information in this section is a serious offense and can lead to felony charges.

1. Not checking the preprinted information at the top left of the form for accuracy and failing to enter any changes in the space provided. Individuals often overlook this step, which is crucial for keeping personal information up to date.

2. Forgetting to answer all application questions, which is mandatory for the renewal process. This mistake can lead to incomplete applications that cannot be processed.

3. Omitting the signature on the Applicant Affirmation section, which is necessary to affirm under penalties of perjury that the statements made in the application are true and correct.

4. Failing to include the required fee or not using the correct form of payment. The application must be accompanied by a $25 nonrefundable fee, payable by check, money order, MasterCard, or Visa.

5. Neglecting to complete the Child Support Statement. This section is mandatory in New York State, regardless of whether or not the applicant has children or any support obligation. Ignoring this requirement can result in the application being rejected.

6. Submitting the form without the mandatory training required for renewal demonstrated on the form. If the required 16-Hour On-The-Job training or the 8-Hour Annual In-Service training is not up to date, the renewal cannot proceed.

7. Returning the form with alterations or erasures, which the Department of State does not accept. Such actions may also lead to criminal prosecution if fraudulent documents are presented.

8. Delaying submission past the expiration date of the current registration. Working as a security guard without renewing the registration or failing to renew within 6 months after the expiration will necessitate reapplying and requalifying.

When renewing a security guard registration through the DOS 1246 form, applicants often need to accompany their application with a suite of supplementary documents to ensure compliance with state requirements and provide comprehensive proof of qualifications. These documents serve various purposes, from proving identity to verifying qualifications and legal compliance. Below is a compilation of such documents, pivotal for a seamless renewal process.

• Proof of Identity Documents: These can include a valid driver's license, a non-driver's ID card, or a valid passport. They are used to verify the identity of the applicant, ensuring that the security guard license is renewed to the correct individual.
• Training Completion Certificates: Essential to demonstrate that the applicant has fulfilled the mandatory 16-Hour On-The-Job Training (for those employed for more than 90 days) and the 8-Hour Annual In-Service Training required within each year of the license term. For armed guards, an 8-Hour Annual Firearms Course completion certificate is also necessary.
• Marriage Certificate or Court Order: Needed in cases where there has been a change in name, for example, due to marriage. This document serves as proof of the name change, linking the applicant’s new name with their existing security guard registration.
• Child Support Statement: As mandated by New York State law, this statement is required regardless of whether the applicant has children or any support obligations, to ensure compliance with child support laws.
• Court Disposition Papers: If the applicant has been convicted of a crime or offense since their last application, these documents provide details of the conviction and the legal outcome, offering transparency and allowing for proper assessment.
• Documentation of Pending Charges: In the event that there are criminal charges pending against the applicant, a copy of the accusatory instrument (such as an indictment, criminal information, or complaint) must be submitted to provide full disclosure of the legal situation.
• Proof of Name Change: In addition to a marriage certificate or court order for name changes, applicants may also provide immigration documents, signaling a legal name change that aligns with their current identity.
• Payment Proof: For credit card payments, a copy of the completed payment section of the DOS 1246 form might be retained by the applicant as proof of payment for the renewal fee.

Together, these documents support the DOS 1246 form in painting a complete picture of the applicant’s eligibility and fitness for continued registration as a security guard. By ensuring all requisite documentation is accurate and submitted timely, applicants can facilitate a smooth renewal process, maintaining their licensure without unnecessary delay or complications.

• The Dos 1246 form shares similarities with the Driver License Renewal Application used by the Department of Motor Vehicles (DMV). Both forms require the applicant to update their personal information, such as address and name changes, and to affirm they are in compliance with specific legal responsibilities, for instance, child support obligations in the case of the Dos 1246 form. Additionally, both forms necessitate a fee and include sections for payment details, ultimately serving the purpose of renewing a state-issued license or registration.

• Professional License Renewal Forms for various occupations, like licensed healthcare professionals or certified public accountants, also resemble the Dos 1246 form. These forms typically require the licensee to affirm no significant legal changes have occurred that would affect their standing, similar to the criminal history and child support declarations in the security guard renewal form. Both sets of forms may require updates to personal information, proof of ongoing education or training, and a renewal fee.

• The Firearm Permit Renewal Application is another document with notable parallels to the Dos 1246 form. It often includes questions regarding the applicant's criminal history, mental health status, and compliance with specific state or federal requirements, mirroring the security guard renewal form's inquiries into criminal charges and license status. Both forms serve the goal of ensuring the applicant remains eligible under the law to hold their respective license or permit.

• Business License Renewal Forms, used by business owners to maintain the legality of their operations, also share commonalities with the Dos 1246 form. These documents require the business entity to report any changes in ownership, address, or operational status — similar to how the Dos 1246 asks for updated personal and professional information. In some cases, proof of continued eligibility or compliance with certain regulations, akin to the training requirements on the Dos 1246, is necessary for renewal.

• The Passport Renewal Application issued by the Department of State is somewhat similar to the Dos 1246 form in that it requests updated personal information, requires the applicant to affirm the truthfulness of the provided information under penalty of perjury, and includes a fee for processing. While serving very different purposes, both forms are critical for individuals to maintain their respective document's validity and continue their professional or personal activities without interruption.

When it comes to renewing your security guard registration with the DOS 1246 form, there are some important do's and don'ts to keep in mind to ensure the process goes smoothly. Here's a list to guide you through:

• Double-check the preprinted information for accuracy and make any necessary changes in the space provided. It's crucial to keep your address and contact information up to date.
• Report any name changes due to marriage or other reasons and provide the required proof, such as a marriage certificate or court order.
• Disclose any criminal convictions or pending charges honestly. Failing to do so can result in serious consequences.
• Ensure all training requirements are completed and the dates are accurately filled in. This includes the 16-hour On-The-Job training and the 8-hour Annual In-Service training.
• Sign the Child Support Statement affirming your status regarding child support obligations. This statement is mandatory regardless of your situation.

• Leave any sections blank. Incomplete forms may delay processing or result in the rejection of your renewal.
• Submit the form without the mandatory training dates if employed for more than 90 days and/or if you're registered to carry a firearm.
• Forget to sign the Applicant Affirmation section under penalty of perjury, declaring that all information provided is true and correct.
• Attempt to alter or erase information on the form. If mistakes are made, it's better to start fresh with a new form to avoid any suspicion of fraud.
• Delay sending your renewal application. You cannot work as a security guard with an expired registration, and delays can impact your employment.

Following these guidelines will help ensure that your security guard registration renewal process is successful and free from unnecessary delays.

When it comes to renewing security guard registrations, the DOS 1246 form is crucial, but there are several misconceptions surrounding its use and requirements. Understanding these misconceptions can help clear up confusion and ensure the renewal process goes smoothly.

• Misconception 1: You only need to fill out the DOS 1246 form if there are changes to your personal information.
  

  This is not true. Whether or not there have been changes to your personal information, all security guards must complete and submit the DOS 1246 form to renew their registration. This form also includes critical sections like the Child Support Statement and training information, which are mandatory regardless of any changes in personal details.

• Misconception 2: If you have been convicted of a crime, you automatically cannot renew your registration.
  

  Not necessarily. The form does ask about criminal convictions, but being convicted does not automatically disqualify you from renewal. The key is transparency and providing all required documents, such as court disposition, with your application. Each case is assessed individually.

• Misconception 3: You don't need to worry about the training sections if you've been a security guard for years.
  

  Even if you've been in the field for many years, the DOS 1246 form requires proof of up-to-date training. Security guards must complete mandatory training courses before renewing their registration, regardless of how long they've been employed. Missing training dates need to be addressed before submission.

• Misconception 4: The Child Support Statement section is only important if you have children.
  

  This section is mandatory for everyone, not just those with children. New York State law requires all applicants to complete this section, making a clear statement about their child support obligations, if any. This is to ensure that individuals are not in arrears or are adhering to an agreed payment plan. Compliance with this section is a precondition for processing the renewal application.

Understanding these key aspects of the DOS 1246 form ensures that security guards can renew their registration without unnecessary delays or issues. Each section of the form has its importance, aimed at maintaining the integrity and professionalism of the security industry.

Filling out and using the DOS 1246 form, essential for security guard registration renewal in New York, requires attention to detail and an understanding of the specific requirements. To ensure a smooth process, here are key takeaways to remember:

• Ensure all application questions are answered and the affirmation signed. Incomplete forms will not be processed.
• Review and, if necessary, update the preprinted information with any changes in personal details such as address or name, and provide supporting documentation for any name changes due to marital status or other reasons.
• A Child Support Statement is required regardless of whether you have children or any support obligations. Neglect or misinformation here can lead to license suspension or felony charges.
• Training requirements must be met and documented on the form; the 16-Hour On-The-Job (OJT) Training if employed for over 90 days and the 8-Hour Annual In-Service Training completion dates must be displayed on the renewal form.
• If registered to carry a firearm, an 8-Hour Annual Firearms Course is also required for renewal. Two completion dates must be indicated for both in-service and firearms training courses if applicable.
• The renewal form, along with the nonrefundable $25 fee, must be mailed back for processing. Payments can be made via check, money order, MasterCard, or Visa.
• A $20 fee will be charged for any check returned by your bank. Always ensure adequate funds are available to avoid this additional charge.
• Renew before the expiration date on your current registration to avoid the inability to work as a security guard. If renewal does not occur within 6 months after the expiration, reapplication and requalification will be necessary.
• Your photo ID card will be produced by the NYS Department of Motor Vehicles using the image on file. Ensure that your DMV records are up-to-date to prevent delays.

By keeping these points in mind and preparing accordingly, you can ensure that renewing your security guard registration is a hassle-free process. Remember, adherence to these guidelines not only maintains your eligibility to work in your chosen profession but also demonstrates your commitment to upholding the standards and responsibilities that come with it.