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Filling out a DA Form 2062 correctly is crucial for accurately documenting the responsibility for Army property. This form serves various purposes, such as a hand receipt, quarters furniture receipt, or components receipt. To complete this form, one must detail the item's information, including stock numbers, descriptions, and quantities. Follow these steps to ensure this document is filled out properly, thereby maintaining accountability and facilitating clear, efficient property transactions.

1. Enter the Hand Receipt/Annex Number at the top of the form. This identifies the specific document for tracking.
2. Fill in the FROM: and TO: fields to record the issuing and receiving parties of the equipment.
3. In the NUMBER field, note the document number associated with the property transaction.
4. Specify the End Item Stock Number, which is the unique identifier for the main item.
5. Record the End Item Description to provide details about the item being transferred.
6. Include the Publication Number and Publication Date that correspond to the item's manual or guidelines.
7. State the total Quantity of the main item being handled.
8. For the section labeled FOR END ITEM STOCK NUMBER through QUANTITY *, supply the specific details of the items included in the hand receipt. This includes secondary items' stock numbers, descriptions, quantity authorized (AUTH), and quantity received.
9. Under the ANNEX/CR column, if applicable, enter additional details such as annex numbers or condition codes related to the items listed.
10. If the form is used as a Hand Receipt, directly enter the Hand Receipt Annex number in the designated space. If it's for Quarters Furniture, insert the appropriate Condition Codes. For a Hand Receipt Annex/Components Receipt, jot down the Accounting Requirements Code (ARC).
11. Review the form to ensure all entries are correct and comprehensive. Mistakes or omissions could lead to accountability issues.
12. Finalize the form by ensuring both the distributing and receiving parties sign it, thereby formally acknowledging the transaction.

Upon completion, keep a copy of the DA Form 2062 for both the issuing and receiving parties. This serves as a physical record of the transaction and a point of reference for inventory management and future audits. Regular review and updates to the form may be necessary to reflect changes in equipment status or location.

What is a DA Form 2062 used for?

The DA Form 2062 is primarily used within the United States Army as a hand receipt to document the transfer of equipment or property from one party to another. It serves as an official record that details who is responsible for the specified items. The form is used in various situations, including but not limited to, issuing equipment to soldiers, transferring items to different departments or units, and conducting inventories of government property.

How is the "HAND RECEIPT/ANNEX NUMBER" section used?

This section is essential for tracking and identification purposes. When the DA Form 2062 is used as a hand receipt, the Hand Receipt Annex number is entered in this field. It provides a unique identifier for the document, linking it to the specific items and the responsible party. This section helps in maintaining accurate records of equipment distribution and responsibility within the Army.

What does "FOR END ITEM STOCK NUMBER" signify?

The "FOR END ITEM STOCK NUMBER" section refers to the unique identifier assigned to the specific item or piece of equipment being transferred or accounted for. This stock number is crucial for inventory control and logistics, as it allows for the easy identification and tracking of army property. Each item has a designated stock number that distinguishes it from other items, helping to avoid confusion and simplify the management of military assets.

How is the "QUANTITY" field utilized in the form?

In the DA Form 2062, the "QUANTITY" field is used to specify the number of items being acknowledged in the hand receipt. This field is critical for inventory management, ensuring that both the issuing and receiving parties agree on the quantity of items transferred. Accurate recording in this field helps prevent discrepancies, loss, or theft of government property, facilitating accountability and efficient supply chain operations within the military.

What are "Condition Codes" and how are they relevant to this form?

Condition Codes are used when the DA Form 2062 functions as a Hand Receipt for Quarters Furniture to describe the state or condition of the items being transferred. These codes provide vital information regarding the usability and physical status of the property, ranging from new and unused to damaged or unrepairable. Understanding the condition of the item is crucial for asset management, facilitating decisions regarding repairs, replacements, or disposal.

Can you explain the purpose of the "STOCKNUMBER ITEM DESCRIPTION" section?

This section is essential for clearly identifying each item being transferred or accounted for. It pairs the stock number, a unique numerical or alphanumeric code assigned to an item, with a descriptive name or specification of the item. This clarity ensures that both the issuer and receiver of the form have a precise understanding of what specific items are being discussed, eliminating ambiguity and aiding in accurate inventory and accountability processes.

What does the "AUTH" column signify on the DA Form 2062?

The "AUTH" column, short for "Authorized," indicates the quantity of each item that is authorized to be held by the unit or individual. This figure provides a benchmark for inventory levels, allowing units to ensure they have the correct allocation of equipment according to their operational requirements and authorizations. Proper monitoring and adherence to these figures are critical for maintaining military readiness and efficiency.

What is the importance of the reverse side of the DA Form 2062?

The reverse side of the DA Form 2062 is designed for additional administrative and inventory control information, including instructions, certification by the responsible officer, and records of any changes in the status or quantity of the items. This side of the form plays a crucial role in enhancing the form’s utility for thorough documentation, accountability, and audit purposes, ensuring detailed tracking and management of Army property.

Filling out a DA Form 2062, which serves as a Hand Receipt/Annex Number document, is a crucial process that ensures accountability and track of military property. However, individuals often make mistakes during this process. Recognizing and avoiding these errors can significantly enhance the accuracy and reliability of the records. Here are five common mistakes:

1. Not mentioning the correct Hand Receipt Annex number or, when applicable, the correct Condition Codes or Accounting Requirements Code (ARC). This oversight can create confusion and inaccuracies in tracking and accountability.

2. Failing to provide a complete end item description including the stock number. An incomplete description or missing stock number hampers the ability to identify and manage the items effectively.

3. Omitting or incorrectly entering the quantity of items. Whether it's the total quantity or just a detailed breakdown in sections d. and g., precise figures are essential for inventory control and management.

4. Leaving the publication number and publication date fields empty. These details are crucial for identifying the specific guidelines pertaining to the item, which can influence its management and disposition.

5. Forgetting to update the condition codes for quarters furniture, which are vital for assessing the state and usability of the items in question. Properly coded items ensure accurate condition reporting and facilitate effective asset management.

While these are common areas of error, they are also preventable with careful attention to detail and an understanding of what each section of the form represents. Properly completed DA Forms 2062 ensure efficient tracking, management, and accountability of military property, contributing to operational readiness and efficiency.

The DA Form 2062, primarily known as the Hand Receipt/Annex Number form, serves as a critical document within the United States Army logistics and property accountability framework. It tracks the issuance and return of property, especially valuable and sensitive items among military personnel. To ensure thorough accountability and management of Army property, several other forms and documents are often used in conjunction with DA Form 2062. Each plays a unique role in supporting the overarching goals of property accountability, tracking, and management.

• DA Form 1687 - Officially titled "Notice of Delegation of Authority - Receipt for Supplies," this document is crucial for authorizing personnel to request and receive supplies on behalf of a unit or organization. It complements the DA Form 2062 by identifying individuals who have the authority to take possession of property and ensuring that the chain of accountability is maintained at all levels.
• DA Form 31 - Known as "Request and Authority for Leave," this form might not directly relate to logistics like the DA Form 2062, but it plays a critical role in personnel management. Its indirect effect on property accountability arises because it tracks the location and availability of personnel responsible for items listed on DA Form 2062, facilitating better planning and oversight of property accountability during absences.
• DD Form 1348-1A - The "Issue Release/Receipt Document" is directly involved in the logistics process, serving as a receipt for supplies issued to military units. Used alongside the DA Form 2062, it records the specifics of items issued, enhancing the traceability and accountability of Army property.
• DA Form 5513 - Titled "Key Control Register and Inventory," this form is vital for managing and documenting the issue and return of keys to sensitive items or areas, showing a direct correlation to property accountability. The disciplined control and tracking of keys as facilitated by DA Form 5513 support the security and accountability goals associated with DA Form 2062.

These forms, when used in unison with the DA Form 2062, create a comprehensive system for managing the issuance, return, and overall accountability of Army property. Each document addresses a specific aspect of the accountability process, ensuring that all facets of property management are covered thoroughly. This systematic approach underscores the importance of documentation and accountability in maintaining the operational readiness and efficiency of the Army.

• DD Form 1149 (Requisition and Invoice/Shipping Document): The DD Form 1149 shares similarities with the DA Form in that both are used within the Department of Defense for managing and tracking equipment and supplies. The DD Form 1149 is specifically used for requisitioning and invoicing purposes, documenting the transfer of equipment, materials, and services between parties, similar to the way DA Forms track the hand receipt of items between individuals or units.

• DA Form 3161 (Request for Issue or Turn-In): Similar to the DA Form, the DA Form 3161 is used within the Army for the issuance or turn-in of equipment or supplies. It serves to document transactions of equipment entering or leaving a unit's inventory, providing a record that parallels the hand receipt process documented by DA Forms in tracking accountability and ensuring proper tracking of Army assets.

• DD Form 1750 (Packing List): This form is used to detail the contents of a shipment of goods, akin to how a DA Form details items on hand. Both forms enhance the accountability and traceability of materials and equipment by documenting what is being moved or transferred, ensuring that all items are accounted for during the process.

• DA Form 2404 (Equipment Inspection and Maintenance Worksheet): The DA Form 2404 is utilized for recording the maintenance status and inspections of equipment, which, like the hand receipts, ensures that all gear and assets are in proper working order and accounted for. Both forms contribute to the management and sustainment of Army assets by keeping detailed records, albeit for different purposes — one for maintenance and the other for possession.

• DA Form 5988-E (Equipment Maintenance and Inspection Worksheet): This electronic form serves a similar function to the DA Form 2404, and by extension, bears similarities to the DA Form in its role in inventory and asset management. It's focused on the electronic tracking of equipment maintenance and inspections, playing a crucial role in the lifecycle management of Army assets, parallel to how hand receipts are vital for tracking possession and accountability.

• GCSS-Army Hand Receipt: The Global Combat Support System-Army (GCSS-Army) hand receipt is a digital equivalent of the DA Form, modernizing the process of equipment accountability and management. It serves the same fundamental purpose of tracking the receipt, transfer, and return of military equipment between individuals and units, leveraging technology to enhance the accuracy and efficiency of these processes.

Filling out the DA Form 2062, commonly used for the management of government property, requires attention to detail and an understanding of the form's purpose. To ensure correct completion and submission of this form, consider the following do's and don'ts:

Do:

1. Verify each section is completed accurately, paying special attention to the hand receipt/annex number, stock numbers, item descriptions, and quantities. These details are crucial for inventory and accountability.

2. Use the publication number and date as references, ensuring that the information corresponds to the specific items being accounted for. This helps in maintaining an up-to-date and accurate record.

3. Include condition codes for quarters furniture accurately, if applicable. This information is vital for assessing the current state and valuation of the property.

4. Understand the importance of the Accounting Requirements Code (ARC) when the form is used as a hand receipt annex/components receipt, as it specifies the level of accountability for each item.

Don't:

1. Overlook any sections marked with an asterisk (*), as these fields are often critical and require completion for a thorough accounting of the property.

2. Misinterpret the item's stock number and description entries. A mistake here can lead to discrepancies, causing confusion in tracking and managing assets.

3. Forget to enter the hand receipt annex number when the DA Form 2062 is used as a hand receipt. This number is essential for cross-referencing and tracking purposes.

4. Ignore the quantity fields. Both the authorized quantity (AUTH) and the actual quantity on hand (QUANTITY) must be accurately reported to reflect the true state of the inventory.

Proper completion of the DA Form 2062 is essential for efficient property management within government entities. By following these guidelines, one can ensure accurate and accountable record-keeping of items, fulfilling both legal and operational obligations.

When it comes to understanding military forms, such as the DA Form 2062, commonly used in the United States Army, there are a few misconceptions that can lead to confusion. Here we clarify six common misunderstandings:

• DA Form 2062 is only for handing off equipment. While the form is often used for transferring accountability of equipment from one party to another, its uses extend to inventories, inspecting, and recording the condition of equipment.
• It's complicated and time-consuming. Although the form requires attention to detail, its structure is straightforward. Proper training and regular use can make filling it out a relatively quick and efficient process.
• The form is only used for high-value items. While it is commonly used for tracking items of significant value or importance, the DA Form 2062 is also utilized for lower-value equipment and even for items like furniture in military quarters.
• Only military personnel can fill out the DA Form 2062. While it is predominantly used within the military, civilian contractors and employees may also be required to use it, especially when they are responsible for military equipment.
• Electronic versions of the form are not acceptable. In today’s digital age, electronic records, including digital versions of the DA Form 2062, are increasingly accepted and used within the military for efficiency and ease of access, as long as they comply with the necessary regulations and standards.
• There's no need to update the form until equipment is turned in. It’s essential to maintain the form regularly, updating it to reflect any changes in equipment condition, location, or responsibility. This ensures accurate accountability and tracking at all times.

Understanding these misconceptions about the DA Form 2062 aids in appreciating its importance and correct usage within military operations. Whether for inventory, accountability, or inspection purposes, this form plays a crucial role in the management and oversight of military equipment.

Understanding how to accurately complete and use the Department of the Army (DA) Form 2062 is essential for personnel managing government property. Highlighted below are six key takeaways to guide individuals in this process:

• The DA Form 2062 serves multiple purposes, including acting as a hand receipt, quarters furniture receipt, and an annex/components receipt. Its versatility makes it crucial for tracking the responsibility of military assets.
• Details such as the Hand Receipt Annex number, Condition Codes, and the Accounting Requirements Code (ARC) are vital for the form’s specificity. These identifiers ensure each item is accurately accounted for and tracked according to its current status and requirements.
• The form requires extensive detail about each item, including stock number, item description, quantity, and the security classification. This granularity helps maintain a precise inventory and ensures that all property is recorded.
• Completing the DA Form 2062 efficiently requires a thorough understanding of DA PAM 710-2-1, the governing pamphlet that provides guidance on using the form. Familiarity with this pamphlet ensures compliance with Army policies.
• The proponent agency for the DA Form 2062 is the Office of the Deputy Chief of Staff for Logistics (ODCSLOG), indicating that inquiries or disputes regarding the form are addressed by this office.
• The DA Form 2062 is subject to updates and revisions. The version marked "JAN 82" supersedes the "JAN 58" edition, highlighting the importance of using the most current form to ensure compliance with the latest Army regulations.

By adhering to these key points, Army personnel can effectively use the DA Form 2062 to manage and document the responsibility of military property, ensuring a secure and accountable asset management system.