Free Da 2166 9 1 PDF Form

How to Fill Out Da 2166 9 1

When tasked with completing the DA Form 2166-9-1, NCO Evaluation Report (SGT), it's important to provide accurate and comprehensive information to reflect the assessed non-commissioned officer's performance and potential accurately. This form plays a vital role in career development, providing a structured evaluation for sergeants by their superiors. Each section must be filled out with attention to detail to ensure a fair and beneficial assessment.

1. Begin with PART I - ADMINISTRATIVE DATA:
   • Enter the NCO's name (Last, First, Middle Initial).
   • Fill in the SSN or DOD ID No.
   • Specify the rank and date of rank.
   • Provide the Primary MOSC (PMOSC).
   • List the unit, organization, station, ZIP code or APO, and major command.
   • Indicate the status code and UIC (Unit Identification Code).
   • State the reason for submission.
   • Fill in the period covered, including from and through dates (YEAR MONTH DAY).
   • Enter the number of rated months.
   • Include non-rated codes, number of enclosures, and the rated NCO's email address (.gov or .mil).
2. Proceed to PART II - AUTHENTICATION. This section requires details of the rater, senior rater, and potentially a supplementary reviewer:
   • For the rater and senior rater, input their name, SSN or DOD ID No., rank, duty assignment, and email address. Signatures will be added upon completion of form analysis and review.
   • If a supplementary review is required, include the reviewer's name, rank, and other details. Check "YES" or "NO" for the supplementary review and include comments if applicable.
3. In PART III - DUTY DESCRIPTION, the rater must:
   • Describe the principal duty title, duty MOSC, and provide a detailed account of daily duties and scope, including responsibilities over people, equipment, facilities, and budget.
   • List areas of special emphasis and any appointed duties.
4. PART IV - PERFORMANCE EVALUATION, PROFESSIONALISM, ATTRIBUTES, AND COMPETENCIES asks for an in-depth evaluation of the NCO, including:
   • APFT status, height, weight, and compliance with Army physical fitness and weight standards.
   • Assessment of character, presence, intellect, leadership ability, development of others, and achievements, with a specific focus on fulfilling duty descriptions and embracing Army values.
5. PART V - SENIOR RATER OVERALL POTENTIAL requires the senior rater’s evaluation of the NCO's potential:
   • Selection of the NCO's overall potential in comparison to peers.
   • Recommendations for two successive assignments and one broadening assignment to enhance the NCO's career development.

The completed DA Form 2166-9-1 provides a comprehensive overview of the NCO's performance, potential, and future career pathing. Accuracy and honesty are crucial throughout the process to ensure the integrity of the evaluation and the continued development of capable leaders.

What is the DA Form 2166-9-1 used for?

The DA Form 2166-9-1, known as the NCO Evaluation Report (SGT), is used in the US Army for evaluating the performance of its non-commissioned officers (NCOs) at the rank of Sergeant. It records an NCO's administrative data, duties and responsibilities, and an assessment of their performance against Army standards. The form helps in guiding career development and decisions relating to promotions, assignments, and other personnel actions.

Who fills out the DA Form 2166-9-1?

This form is completed by several individuals throughout the evaluation process. The rated NCO provides certain personal and administrative information. The rater, typically the NCO's direct supervisor, fills out the majority of the form, assessing the NCO's performance. A senior rater, who is in the NCO's chain of command but in a higher position than the rater, completes the evaluation regarding the NCO's potential. If necessary, a supplementary reviewer may also be involved to provide an impartial review of the evaluation.

What happens if an NCO disagrees with the evaluation?

Although the NCO's signature on the DA Form 2166-9-1 verifies that the administrative data and rating officials listed are correct and acknowledges having seen the completed report, it doesn't necessarily mean agreement with the content. If an NCO disagrees with their evaluation, they are informed about the appeals process governed by AR 623-3, which outlines steps that they can take to formally contest the evaluation's findings.

Are there any specific deadlines for submitting the DA Form 2166-9-1?

Yes, timing is critical in the evaluation process. The DA Form 2166-9-1 must be submitted following the schedule outlined in AR 623-3 and DA PAM 623-3. These regulations set specific deadlines for counseling, completing, and submitting the evaluation forms. Failure to adhere to these deadlines can negatively impact an NCO's career progression.

How does the DA Form 2166-9-1 impact an NCO's career?

The DA Form 2166-9-1 plays a crucial role in an NCO's career development and progression. It provides a structured assessment of an NCO's performance and potential, impacting decisions on promotions, assignments, and professional development opportunities. High marks can lead to faster promotions and coveted assignments, while poor evaluations may stall or even regress a career.

Where can one find detailed instructions for completing the DA Form 2166-9-1?

Detailed instructions for completing the DA Form 2166-9-1 are found in AR 623-3 and DA PAM 623-3. These documents provide comprehensive guidance on the objectives of the evaluation, the responsibilities of the rating officials, and step-by-step instructions for filling out the form. These resources are essential to ensure the evaluation is completed accurately and fairly.

Filling out the DA Form 2166-9-1, which is the NCO Evaluation Report for sergeants, can sometimes be confusing. This form plays a crucial role in documenting and evaluating the performance and potential of noncommissioned officers. However, a few common mistakes are often made during the completion process. Understanding and avoiding these errors can help ensure accurate and fair evaluations.

1. Incorrect personal information: Entering incorrect administrative data such as name, SSN or DOD ID No., rank, and unit information is a common mistake. This error can lead to issues in properly tracking and recording the evaluation in the service member's record.

2. Overlooking the counseling dates: Part II of the form requires documentation of counseling dates. Sometimes, these dates are not accurately recorded or are completely missed. Regular counseling is crucial for NCO development, and accurate documentation in this section is essential.

3. Incomplete duty and performance descriptions: The sections that require detailing the NCO’s duties and performance often receive less attention than they should. Failing to provide a comprehensive description of the NCO’s responsibilities, as well as lacking specifics in performance evaluation, can impact the fairness and effectiveness of the review.

4. Misjudging the rating scale: Misunderstanding how to use the rating scale in Part IV for evaluating performance, attributes, and competencies is another common oversight. This can result in inconsistent evaluations that don’t accurately reflect the NCO's performance and capabilities.

To minimize these errors, it’s recommended to review the instructions provided in AR 623-3 and DA PAM 623-3 carefully and double-check all entries for accuracy before submission. Utilizing resources and seeking clarification when needed can also contribute to a smooth and error-free evaluation process.

When completing the DA Form 2166-9-1, the NCO Evaluation Report (SGT), it's common for individuals to accompany this form with several other documents. These additional forms play crucial roles in providing a comprehensive view of the individual's performance, qualifications, and administrative data to ensure a thorough evaluation process.

• DA Form 2166-9-2: NCO Evaluation Report (SSG-1SG/MSG). This form is used to evaluate non-commissioned officers (NCOs) who hold ranks from Staff Sergeant to Master Sergeant. It's a crucial document for higher-ranking NCO evaluations, providing a detailed assessment of their leadership abilities, responsibilities, and performance.
• DA Form 2166-9-3: NCO Evaluation Report (CSM/SGM). This form is designated for the evaluation of the highest ranks within the NCO class, specifically for Command Sergeants Major and Sergeants Major. It focuses on leadership, professional competence, and organizational impact at the highest levels within the Army structure.
• DA Form 67-10-1: Officer Evaluation Report Support Form. While primarily used for officers, this support form can accompany NCO evaluations to provide additional context or support for leadership assessments, personal development, and goal setting within the evaluated individual's career path.
• Supporting Documents: These may include training certificates, awards, letters of commendation, and other documentation that supports the evaluation. By presenting concrete examples of achievements and performance, these documents enrich the evaluation process and provide a holistic view of the individual's contributions and capabilities.

Together, these forms and documents create a comprehensive framework for evaluating the performance and potential of NCOs within the Army. They ensure that evaluations are thorough, fair, and reflective of the individual's achievements and abilities. When preparing the DA Form 2166-9-1, including relevant additional forms and documents can significantly enhance the assessment's accuracy and usefulness for career development decisions.

• Officer Evaluation Report (OER): Similar to the DA Form 2166-9-1 which is used for enlisted soldiers, the Officer Evaluation Report serves for evaluating officers' performance and potential. Both forms are part of the Army's Performance Evaluation System, structured to assess the professional development, duty performance, and potential for future service in greater responsibility roles. While the DA Form 2166-9-1 focuses on Non-Commissioned Officers (NCOs), the OER targets commissioned officers, yet the purpose of facilitating career development and assignments aligns closely between them.

• Enlisted Record Brief (ERB): Although not a direct performance evaluation form like DA Form 2166-9-1, the ERB provides a summary of an enlisted soldier's career, including personal and professional information such as training, awards, and qualifications. The similarity lies in the fact that both documents play crucial roles in career progression and assignment decisions by offering a comprehensive view of the soldier's service record and performance achievements.

• Air Force Enlisted Performance Report (EPR): The Air Force’s version of the army’s evaluation report focuses on enlisted members, evaluating their performance based on job responsibilities, professional competence, leadership qualities, and overall contribution. Similar to the DA Form 2166-9-1, the EPR is essential for promotion considerations, professional development, and other personnel decisions within the Air Force.

• Naval Fitness Report (FITREP): The Navy uses the Fitness Report for both officers and enlisted evaluation, making it relevant to the performance assessment aspect of the DA Form 2166-9-1. These reports highlight the individual's achievements, responsibilities, and potential for future roles. Despite the service-specific differences, both the FITREP and DA Form are integral to career progression and professional development within their respective branches.

• Marine Corps Fitness Report (FITREP): Similar to the Naval FITREP and the DA Form 2166-9-1, the Marine Corps Fitness Report assesses a Marine's performance, duty efficiency, and fitness for service. It's a critical component in the promotion and assignment process, aimed at maintaining a comprehensive record of service and accomplishments that guide leadership decisions regarding a Marine’s career trajectory.

• Civilian Performance Appraisal: While not a military document, civilian performance appraisals share a common goal with DA Form 2166-9-1: evaluating job performance and potential for future growth. In civilian organizations, these appraisals determine promotions, pay raises, and development needs, similar to how the Army uses the DA Form 2166-9-1 and related evaluation forms to manage careers, assignments, and professional development of its personnel.

When completing the DA 2166-9-1 form, also known as the NCO Evaluation Report (SGT), it's important to be precise and diligent. Here are some essential dos and don'ts to keep in mind:

• Do ensure all personal information is accurate. This includes your name, SSN or DOD ID No., rank, and the date of rank.
• Do take your time filling out the form to avoid any mistakes or omissions.
• Do review the Privacy Act Statement as directed in AR 623-3 to understand how your information will be used.
• Do provide detailed and specific comments in the performance evaluation sections to give a clear understanding of your observations.
• Do check that the Duty MOSC and the principal duty title match your actual responsibilities.
• Do sign the form where required, acknowledging your understanding and agreement.
• Do consult AR 623-3 and DA PAM 623-3 for detailed instructions on completing the form.
• Do use a .gov or .mil email address if available, as required for certain sections of the form.
• Do ensure all dates are in YYYYMMDD format for consistency and clarity.
• Do verify that all sections of the form are completed, including the counseling dates and authentication by the rater and senior rater.

• Don't rush through filling out the form, as errors could reflect poorly on your attention to detail.
• Don't leave any required fields blank. If a section does not apply, enter "N/A" or as instructed by relevant guidelines.
• Don't use nicknames or informal names; always use the full legal name and correct identifiers.
• Don't forget to review the completed form for accuracy before signing it.
• Don't ignore the instructions for entering data, such as the correct format for dates and email addresses.
• Don't include unnecessary or irrelevant information that does not pertain to the evaluation criteria.
• Don't overlook the importance of the APFT, height, and weight sections, and ensure any required comments are provided.
• Don't hesitate to seek clarification on any portion of the form or its instructions if you are unsure.
• Don't fail to consult the regulatory guidelines if you encounter any issues filling out the form.
• Don't submit the form without checking that all signatures and dates are completed.

There are several misconceptions surrounding the DA Form 2166-9-1, the NCO Evaluation Report (SGT), which is crucial for assessing non-commissioned officers (NCOs) in the U.S. Army. Understanding these misconceptions is key to properly leveraging the form for evaluations.

• It’s only about tracking performance. While performance evaluation is a significant component of the DA Form 2166-9-1, this perspective overlooks its role in professional development. The form not only records an NCO's performance but also identifies areas for improvement and growth, fostering a more capable and adaptable force.

• Any soldier can complete the form. In reality, the form is specifically designed to be completed by the NCO's rater, senior rater, and supplementary reviewer, each playing distinct roles in the evaluation process. This structured approach ensures a comprehensive evaluation from multiple leadership perspectives.

• Physical fitness is the primary focus. Although physical fitness is an important aspect of the evaluation, with specific sections dedicated to the Army Physical Fitness Test (APFT) results and adherence to weight standards, it is just one of many areas assessed. Leadership skills, professional attributes, and job-specific competencies are also critical components of the overall evaluation.

• Signing the form indicates agreement with its contents. Soldiers often believe that their signature signifies agreement with the evaluation. However, the purpose of the rated NCO's signature is actually to acknowledge that they have seen the report and that the administrative data is correct. This signature does not necessarily indicate agreement with the rater's and senior rater's assessments.

• The form is used solely for annual evaluations. While annual evaluations are common, the DA Form 2166-9-1 can also be used for other purposes, such as documenting changes in duty position, assessing performance over a special period, or providing interim feedback. This flexibility ensures that NCOs receive timely and relevant feedback, supporting continuous improvement.

Clearing up these misconceptions is crucial for the effective use of the DA Form 2166-9-1 in evaluating and developing NCOs within the U.S. Army. Proper understanding and application of this form play a vital role in career progression and overall force readiness.

When completing the DA Form 2166-9-1, which is the NCO Evaluation Report (SGT), it's essential to be detail-oriented and understand the key requirements. Here's a guiding list of takeaways to navigate through the form efficiently:

1. The form is used in conjunction with AR 623-3 and DA PAM 623-3, where the proponent agency is DCS, G-1. This ensures compliance with evaluation report procedures and standards.

2. Part I covers administrative data, including personal information about the rated NCO and the reporting period. Accuracy in this section ensures proper identification and record-keeping.

3. Signatures are crucial. The rated NCO’s acknowledgment does not indicate agreement or dissent with the contents but confirms the accuracy of the administrative data, rating officials, counseling dates, duty description, and APFT/height/weight entries.

4. Counseling dates in Part II underscore the importance of ongoing communication between the rater and the rated NCO. It's pivotal for developmental purposes.

5. The duty description in Part III should be comprehensive, including principal duty title, scope of duties, appointed duties, and areas of special emphasis. This paints a clear picture of responsibilities.

6. Performance evaluation in Part IV assesses professionalism, attributes, and competencies across various standards. Comments are required for detailed assessment.

7. The evaluation must address whether the NCO meets physical fitness standards and Army weight standards, providing clear evidence of the NCO’s physical readiness.

8. Assessment areas include character, presence, intellect, leadership skills, development of others, and achievement of results, highlighting a holistic view of the NCO’s capabilities.

9. Part V offers the senior rater an opportunity to evaluate the NCO’s overall potential and recommend future assignments, helping guide career development.

10. The Privacy Act Statement in AR 623-3 emphasizes the confidentiality and proper handling of personal data throughout the evaluation process.

11. Raters and senior raters are encouraged to provide honest, constructive feedback that can significantly impact the NCO's career development and the organizational success.

Properly filling out and understanding the DA Form 2166-9-1 ensures an accurate and comprehensive evaluation of the NCO's performance and potential, paving the way for their professional growth and development within the Army.