Free Da 1380 PDF Form

How to Fill Out Da 1380

Filling out the DA Form 1380 is a critical step for Army Reserve Soldiers documenting their individual performance of reserve duty training. This form serves multiple important functions, including recording training outside the normal Inactive Duty Training, duties performed across different military components, and participation in professional events. This document, once completed, impacts pay, benefits, and retirement points. The following steps guide you through the completion process, ensuring accuracy and compliance with military regulations.

1. Date and Agency Information:
   • Under Item 1, enter the date on which the form is being prepared.
   • In Item 2 (“FROM”), write the reporting agency's name and ZIP Code.
   • For Item 3, fill in the anniversary year ending date (MM/DD).
   • Item 4 requires the designation and address of the Records Manager AMHRR, including ZIP Code.
2. Soldier's Information:
   • Provide the soldier’s full name in Item 5, including the last name, first name, and middle initial.
   • In Items 6 and 7, fill in the soldier's grade and branch or equivalent details.
   • Item 8 asks for the individual’s assigned organization. Fill this in if it differs from the office of the addressee.
3. Duty Details:
   • Check the correct box in Item 9 to indicate the type of duty performed.
   • In the subsections of Item 9 (Columns a, b, c, and d):
     1. Enter each date of duty performed (day, month, year).
     2. Specify the total number of hours for each duty day.
     3. Identify if the duty was Paid (P) or Non-Paid (N) and the retirement points credited.
     4. Describe the location, nature of duties, training, or instruction.
4. Validation and Submission:
   • In Item 10, type the name, grade, and position of the officer familiar with the duties performed.
   • Item 11 should bear the signature of this verifying officer.
   • Indicate in Item 12 whether the form is submitted to iPERMS and if it concerns pay data.
5. Ensure Accuracy and Compliance:
   • Double-check all entries for accuracy and completeness.
   • Follow the instructions carefully to comply with AR 140-185.

Once the DA Form 1380 is duly filled out and verified, the responsibility shifts to the unit for processing. This entails ensuring timely submission for both pay and non-paid retirement points and compliance with all filing requirements. Accurate completion and prompt submission of the DA Form 1380 contribute to accurate record-keeping and impact a Soldier's military career trajectory positively.

What is a DA Form 1380 and why is it used?

The DA Form 1380 is a document utilized by the Army Reserve to record an individual soldier's performance of reserve duty training, including active and inactive duty training outside of normal schedules, and other authorized duties. It serves to document performed duties for pay, retirement points, and historical record purposes, following guidelines in AR 140-185.

When should a DA Form 1380 be prepared?

This form should be prepared by the last day of the duty month in which reserve training or other authorized duties took place. It's used to report activities such as Reserve Training outside the normal Inactive Duty Training (IDT) battle assembly, duties with other services, and certain authorized personal development activities.

Who is responsible for preparing the DA Form 1380?

The responsibility for preparing the DA Form 1380 varies depending on the type of duty or training. It can range from the chief of the proponent agency for a project to the commanding officer of the unit for attached training or Continuing Medical Education in paid or non-paid status. Soldiers attached to another service for training will complete the form and then obtain the signature of the authorized official of the unit of attachment.

How is the DA Form 1380 completed?

Items 1 through 3, 5 through 8, and 10 through 12 on the DA Form 1380 are self-explanatory, requiring basic information about the soldier, the duty or training performed, and verification. Specific instructions for items 4 and 9 include entering the appropriate duty or training codes, hours performed, details of the duty or training, and certification by the authorized officer. Accurate documentation ensures proper credit for pay and retirement points.

What happens once the DA Form 1380 is filled out?

After completion, the responsible officer will verify the duty, sign the form, and it should be processed for pay or non-paid retirement points through the appropriate channels (DFAS for paid IDT duties and AHRC for non-paid IDT duties). Units must ensure forms are submitted by the deadline each duty month.

Where should the completed DA Form 1380 be submitted?

The completed form should be submitted either to the appropriate pay channel or to the Army Human Resources Command (AHRC) for recording non-paid inactive duty training. Exact submission guidelines and channels are specified in AR 140-185, Table 2-3.

How are retirement points calculated and recorded on the DA Form 1380?

Retirement points are calculated based on the type and duration of duty or training performed. The form requires the entry of hours per duty day and the corresponding retirement points earned, using codes that denote whether the period was paid or non-paid. Specific rules apply for certain duties like funeral honors or preauthorized conferences.

What happens after the DA Form 1380 is validated?

Upon validation by DFAS (for paid duties) or AHRC (for non-paid duties), units are responsible for annotating the award of retirement points on the form, ensuring the DA Form 1380 is filed according to AR 25-400-2, and submitted to the soldier's Army Military Human Resource Record (AMHRR) through iPERMS as per AR 600-8-104.

Can DA Form 1380 be used for documenting duties with other services?

Yes, DA Form 1380 is used to document equivalent or appropriate duties performed while attached to Active Component units, units of another service, or specific authorized activities, ensuring soldiers receive appropriate credit for their training and duties across services.

Are there any exceptions to the rule for retirement points on the DA Form 1380?

Yes, there are exceptions. For instance, funeral honors duty and attendance at preauthorized conferences are credited with one retirement point per day, regardless of the duration of the activity. These exceptions are designed to ensure soldiers are fairly credited for duties that contribute to their professional development and service.

Filling out the DA 1380 form, which records individual performance of Reserve Duty Training, can sometimes be tricky. It’s important to pay attention to detail to avoid common mistakes that can lead to delays or incorrect recording of one's service. Here are ten common errors to avoid:

1. Incorrect or incomplete date entries in item 1. Ensure all dates are accurately filled out, including the day, month, and year.
2. Leaving the Reporting Agency section (item 2) blank or not including the complete ZIP Code. This information is crucial for proper recording and routing.
3. Failing to specify the Anniversary Year Ending Date (item 3) correctly, which helps in identifying the service year for record purposes.
4. Omitting or incorrectly entering the destination address in the TO: section (item 4), including the ZIP Code, can misroute the form.
5. Misidentifying the Individual's Assigned Organization (if different from the office of the addressee) in item 8, leading to confusion about the soldier's actual unit or attachment.
6. Incorrectly checking or not specifying the type of duty performed in item 9, leading to inaccurate recording of the duty or training type.
7. Inaccurate or missing information in the dates and hours section (item 9a and 9b), including wrong dates, hours, or not aligning with the authorized activities.
8. Failing to provide a detailed description of the location, nature of duties, training, or instruction in item 9c and 9d. Vague or incomplete descriptions can invalidate the entry.
9. Leaving the Typed Name, Grade, and Position of Officer section (item 10) blank, which is necessary for verifying the authenticity of the recorded duties.
10. Not obtaining the signature of the officer who has knowledge of the duties performed (item 11), which is essential for the form to be processed.

Here are a few additional tips:

• Always double-check each entry for accuracy before submission.
• Consult the AR 140-185 for guidance on how to properly fill out the form.
• Ensure that all sections applicable to your situation are completed in full.
• Routinely updating and reviewing your DA 1380 form can prevent last-minute errors and omissions.

Being meticulous with the DA 1380 form is not just about filling out a requirement; it's about ensuring that your service and training are properly recorded and acknowledged. Avoiding these common mistakes can save time and ensure the accuracy of your military records.

When dealing with Army Reserve duties, the DA Form 1380 plays a critical role in documenting individual performance for Reserve Duty Training. Its accurate completion and submission are vital. However, to ensure comprehensive management of a reservist's career and obligations, several other documents are frequently used in conjunction with the DA Form 1380. Here's a brief overview of each:

• DA Form 1379: This form is used to record U.S. Army Reserve Components Unit Record of Reserve Training. It provides a detailed account of all training activities conducted by the unit, complementing the individual performance records on the DA 1380.
• DA Form 705: Army Physical Fitness Test Scorecard is used to document a soldier's physical fitness test results. Physical readiness is key to a reservist's abilities to perform duties.
• Standard Form 1199A: Direct Deposit Sign-Up Form, which allows individuals to receive payments like drill pay directly to their bank accounts.
• DA Form 5960: Authorization to Start, Stop, or Change Basic Allowance for Quarters (BAQ), and Variable Housing Allowance (VHA), critical for managing housing allowances for reservists.
• DD Form 1351-2: Travel Voucher or Subvoucher, used by reservists to claim reimbursement for official travel expenses incurred during activities like temporary duty travel.
• DA Form 3349: Physical Profile form, which documents a reservist's medical condition and physical capacity, indicating any limitations or special considerations for duty.
• DA Form 31: Request and Authority for Leave, this form allows reservists to request official leave from duty, ensuring their absence is documented and approved.
• DD Form 214: Certificate of Release or Discharge from Active Duty, while not frequently filed with DA 1380, it is essential for documenting the completion of active-duty service and transitioning back to reserve status.
• DA Form 5500/5501: Body Fat Content Worksheet (Male/Female), used alongside the DA Form 705 when a reservist does not meet the Army's physical fitness standards.
• DA Form 4856: Developmental Counseling Form, documenting counseling sessions between leaders and their subordinates, focusing on performance, professional development, and personal issues.

Together, these forms and documents provide a comprehensive toolkit for managing the diverse aspects of a reservist's service and career. Ensuring they are accurately completed and properly managed supports both the individual's and the unit's effectiveness and readiness. Remember, each form has its purpose and instructions for completion, reflecting the Army's structured approach to personnel and training management.

• DD Form 214 (Certificate of Release or Discharge from Active Duty): Both the DA 1380 and the DD Form 214 are critical for military personnel records. The DD Form 214 summarizes a service member's active duty service and conditions of discharge, while the DA 1380 records reserve duty training performances. Each serves as an official document that can affect benefits, retirement credit, and employment opportunities, underscoring a military member's service and duties performed.

• DA Form 31 (Request and Authority for Leave): This form is used by Army personnel when requesting time off from duty. Similar to the DA 1380, the DA Form 31 is an essential document for managing personnel matters. Both forms facilitate administrative tasks related to military service, albeit for different purposes—the DA 31 manages leave, while the DA 1380 tracks reserve training and activities.

• DA Form 705 (Army Physical Fitness Test Scorecard): The DA Form 705 is used to record a soldier's physical fitness test scores. Like the DA 1380, it serves as an official record that may impact a soldier’s career, such as promotions and assignments. Both documents are integral to maintaining up-to-date records on a soldier’s readiness and performance.

• DA Form 5960 (Authorization to Start, Stop, or Change Basic Allowance for Quarters, and/or Variable Housing Allowance): This authorization form is critical for managing a soldier's housing allowances and, in some aspects, mirrors the administrative nature of the DA 1380. Both forms are involved in the processing of personnel matters that directly impact a soldier's pay and benefits, ensuring accurate and timely updates to their entitlements.

• DA Form 5501 (Body Fat Content Worksheet (Female)) / DA Form 5500 (Body Fat Content Worksheet (Male)): These forms are used alongside the DA Form 705 to document body fat content, a component of the Army's physical fitness program. Similar to the DA 1380, these worksheets provide critical data that can affect a soldier’s career trajectory and are key to maintaining comprehensive service records. Each document ensures that all aspects of a soldier’s physical readiness are systematically recorded and assessed.

When filling out the DA 1380 form, an essential document for Army Reserve members recording their training, duty, or instruction for pay or retirement point credits, attention to detail is crucial. Below are guidelines to help avoid common mistakes and ensure the form is completed accurately and efficiently.

• Review the instructions in AR 140-185 carefully prior to filling out the form to ensure compliance with current regulations.
• Ensure that all information is current and accurate, including personal details, dates, and hours of duty performed.
• Use the correct designation and address for the Records Manager on item 4 to avoid processing delays.
• Check the appropriate duty type box in item 9 and provide a clear citation of the authority for the duty performed, as per table 2-3 of AR 140-185.
• Detail the location and nature of the duties, training, or instruction in item 9, including the correct date and number of hours.
• Obtain the necessary signature from the officer with knowledge of the duties performed for item 11.
• Submit the form on time, by the last day of each duty month, to ensure timely processing for pay or retirement points.
• Check for any exceptions in the instructions that may apply to your situation, such as funeral honors or preauthorized conferences, which may affect retirement points.
• Ensure the form is legible and all required sections are filled out to prevent it from being returned or delayed.
• Retain a copy for your records before submission in case any issues arise or if it is lost in the process.

• Leave any required fields blank, as this can delay processing or result in the form being returned to you.
• Guess on details or provide inaccurate information, especially regarding dates and hours of duty which can affect pay and retirement points.
• Use outdated forms or instructions, as regulations change. Always confirm you are using the most current form and following the latest guidelines.
• Forget to list all periods of duty or training on separate lines if covering more than one type of duty or training session.
• Omit the signature of the verifying officer in item 11, as this is crucial for the form’s processing and validation.
• Ignore special instructions for submitting the form, such as those related to non-paid inactive duty training, which have specific submission requirements.
• Fill out the form in haste without double-checking it for errors or omissions that could impact its acceptance.
• Use the form for duties or trainings not authorized or covered by AR 140-185, as this can lead to discrepancies in your records.
• Submit the form to the wrong address or agency, which can result in delays or the form not being processed.
• Overlook annotating on item 12 about the disposition of the form once validated, which is important for record-keeping and filing.

Many misunderstandings surround the DA Form 1380, the Army Reserve Record of Individual Performance of Reserve Duty Training. To clarify, here are eight common misconceptions:

• Only for active duty: A common misconception is that the DA Form 1380 is solely for active duty members. In reality, it's specifically designed for Army Reserve Soldiers documenting training, duties, or instruction performed outside their usual duties.
• Related to pay only: While the form does relate to pay for certain duties, its primary purpose is broader, including recording non-paid duties for retirement point credits and maintaining an accurate record of all individual training and duties performed.
• Preparation by the individual soldier only: It's often misunderstood that the soldier must always prepare the form. However, depending on the nature of the duty or training, different responsible officials might be required to prepare it, as directed by regulatory guidelines.
• Complicated to complete: The notion that the DA Form 1380 is complicated is misleading. The form comes with clear instructions for completion, making it accessible for those familiar with its purpose and the required information.
• Submission directly to pay channel: There's a misconception that the form is always submitted directly to a pay channel. In fact, it can also be submitted to the Army Human Resources Command (AHRC) for non-paid duty, depending on the type of duty or training reported.
• Used for reporting traditional drill weekends only: Another false belief is that the form is intended to report only traditional drill weekends. It's actually used for a variety of duty types, including training outside of normal Inactive Duty Training (IDT), as well as appropriate duties as authorized.
• Only physical training is eligible: There's a mistaken belief that only physical or field training can be recorded on the DA Form 1380. The reality is that it covers a wide range of duties, including professional development, education, and even funeral honors.
• No exceptions: Some think that the reporting and crediting rules are set in stone, with no room for exceptions. This isn't the case, as exceptions exist for certain types of duties, such as funeral honors or preauthorized conferences, which may have different rules for retirement point credit.

Understanding these key points about the DA Form 1380 can help Army Reserve Soldiers accurately document their performance and ensure they receive the appropriate recognition and benefits for their service.

Understanding the DA Form 1380 is crucial for Army Reserve soldiers who wish to accurately document training, duty performance, and earn rightful pay or retirement points. Here are key takeaways to ensure its correct completion and use:

• Preparation Timing: The DA Form 1380 should be prepared by the last day of the duty month in which the training or duty occurred. This ensures timely submission for pay or record-keeping purposes.
• Who Prepares the Form: Depending on the nature of the duty or training, the form can be prepared by the chief of the proponent agency, a designated military representative at a meeting, the commanding officer of a unit, or the soldier themselves under specific conditions.
• Items to Complete: Instructions for filling out the form are straightforward for most items, such as personal information, dates, and addresses. Particular attention should be paid to accurately documenting the type of duty performed and citing the appropriate authority.
• Type of Duty: Clearly indicate the type of duty performed by checking the appropriate box and citing the documentary authority as per AR 140-185, Table 2-3. This is vital for the classification of the duty in official records.
• Duty Details: For each period of duty or training, it's important to list the location, nature of duties, and specific instruction or training provided. This detail supports the validation of the duty performed.
• Signature Requirement: The form must be signed by an officer who is aware of the duties performed. This is a critical step in the validation process for the duty or training to be officially recognized.
• Submission Deadlines: Submit DA Form 1380 for processing of pay and non-paid retirement points no later than the last day of each duty month. This ensures that soldiers are appropriately compensated or credited for their service.
• Record Filing: Following validation by DFAS (for paid duties) or AHRC (for non-paid duties), units must annotate this on the form, file it according to AR 25-400-2, and submit it to the soldier's AMHRR (iPERMS). Proper filing secures the documentation in the soldier's official records.

Navigating the DA Form 1380 with these key points in mind will ensure Army Reserve soldiers are accurately credited for their service, paving the way for rightful benefits and recognition.