Free Cake Contract PDF Form

How to Fill Out Cake Contract

Filling out The Bread Basket Bakery's Cake Contract is an organized way to ensure your cake details are accurately communicated and agreed upon by both parties. By carefully completing each section of the form, you will reserve your event date, decide on your cake design, and understand the payment and delivery schedules. Let's walk through the steps needed to fill out the form effectively.

1. At the top of the form, enter the Date of Event, Time of Event, and the Location of Event.
2. Under Contact Information, provide your name and two phone numbers where you can easily be reached.
3. Read the section about the $75.00 deposit, then initial in the space provided to acknowledge your understanding that this deposit is non-refundable.
4. In the DOWN PAYMENT section, initial to acknowledge that a 50% deposit is due 2 months prior to the event, or immediately if the contract is signed within two months of the event date.
5. Acknowledge the FINAL PAYMENT requirements by initialing that full payment is due 2 weeks before the event. Understand that without this final payment, your cake will not be made.
6. Review the CAKE CHANGES policy, acknowledging by initialing that any modifications to cake size, flavor, or design must be made at least 2 weeks prior to your event.
7. Decide if the $75 deposit covers the value of the cake stand needed for your event. Check "Yes" or "No" and if "No," estimate the value, then initial.
8. Understand the DELIVERY & SETUP fees by initialing. Note any extra charges for deliveries outside the normal range or hours.
9. In the CANCELLATION POLICY section, initial to agree with the outlined terms regarding cancellations and refunds.
10. For FLOWERS, if you desire them on your cake, provide the florist's name and phone number. Initial to confirm your understanding of the policy.
11. Specify any ORNAMENTS/TOPPERS you wish to add to your cake and initial to acknowledge the bakery's policy on cake decorations.
12. Review and initial the guidelines for PICKING UP YOUR CAKE if you choose not to have it delivered.
13. Read OUR GUARANTEE from The Bread Basket Bakery, confirming your understanding of their commitment to quality and service.
14. Sign and date at the bottom of the contract to finalize your agreement with The Bread Basket Bakery.
15. Lastly, describe your cake including flavor, icing, filling, and provide a detailed description or picture if available. Fill in the total cost, any rental fees, and the breakdown of payments.

Once completed, review your contract carefully to ensure all information is correct and comprehensively reflects your cake order. This form, once filled out and accompanied by the initial deposit, officially secures your event date and cake order with The Bread Basket Bakery.

What is included in the $75 deposit for a cake contract?

The $75 deposit serves a dual purpose. Firstly, it reserves your event date. Secondly, it acts as a deposit for the cake set/stand required for your cake. However, it's important to note that if the replacement cost of the cake set/stand exceeds $75, you might be responsible for the additional amount. The $75 deposit is non-refundable in case of cancellation.

When is the final payment due for the cake order?

The total cost of your cake order is due 2 weeks prior to the event. It's crucial to ensure that this payment is made on time, as the bakery will not proceed with making your cake if the final payment has not been received.

Can I make changes to my cake order, and if so, until when?

Yes, you can make changes to the size, description, flavors, or any other aspect of your cake until 2 weeks prior to your event. After this "lockout date," no further changes can be accommodated. Be aware that any changes made may affect the final price of your cake.

What happens if I need to cancel my cake order?

Cancellation policies are as follows: If you cancel your cake order before the 14-day lockout period, you will be eligible for a refund, excluding the $75 deposit which is non-refundable. If the cake is canceled after the 14-day lockout period, no refund will be provided, and the deposit will not be refunded either. In case of changes affecting your scheduled event, it is best to contact the bakery to discuss alternative options.

How does the bakery handle delivery and setup for cakes?

The bakery charges a $30 delivery and setup fee for all large specialty cakes within a 5-mile radius of Saratoga Springs. For deliveries outside this radius, an additional $1.25 per mile is charged. However, during peak times, only cakes for events with 100+ attendees will be delivered, with smaller cakes requiring pick-up. Delivery and setup fees are separate charges and need to be paid at least 14 days before the delivery date, either in cash or by card.

Is it possible to decorate my cake with fresh flowers?

Yes, the bakery is more than willing to adorn your cake with fresh flowers or arrange them around its base at delivery. You should provide a sketch for specific layouts and ensure that the flowers are supplied by your florist. If the bakery needs to purchase flowers, this cost will be added to your contracted price. The bakery is also willing to coordinate directly with your florist to ensure everything matches perfectly.

What are the guidelines for providing ornaments or toppers for the cake?

Ornaments or toppers can be delivered to the bakery between 14-30 days before your event. However, it's essential to ensure that these are not too heavy or improperly secured as they may damage the cake. The bakery will not be responsible for any damage to the ornament or the cake if added by anyone other than a bakery employee.

What should I consider if I choose to pick up my cake?

If picking up the cake yourself, ensure you have a clean, flat surface in your vehicle for transport. Vans, SUVs, or vehicles where the back seat folds, allowing air conditioning to reach the trunk area, are recommended. Keep in mind that most cakes are too large or shaped irregularly to fit in standard cake boxes, so protective measures are necessary. Responsibility for the cake's condition passes to you upon leaving the bakery.

Does the bakery guarantee its products and services?

Yes, The Bread Basket Bakery assures the highest quality products and services and aims to exceed your expectations. Their goal is not just to satisfy but to bring the cake of your dreams to life for your special day.

What is required to secure a booking for a cake?

To reserve your date and begin the cake contract process, signing the contract and submitting a $75 booking deposit is necessary. This deposit, along with providing contact information and event details, allows the bakery to officially book your event on their calendar.

1. Not providing all contact information specified, including two phone numbers, can delay the confirmation process and might lead to communication issues regarding cake details or delivery specifics.

2. Some clients forget to initial the sections that require acknowledgment, such as the deposit, down payment, and cancellation policy terms. This oversight could lead to misunderstandings regarding the financial and logistical aspects of the contract.

3. Omitting the exact date when the final payment is due might result in delayed or missed payments, which can cause the order to not be processed in time for the event.

4. Not specifying whether the $75 deposit covers the value of the cake set/stand they require. This might lead to unexpected extra charges if the provided stand is more expensive than the deposit amount.

5. Failing to arrange and confirm the details for cake delivery or pickup in advance, especially if outside of normal business hours, can lead to logistical complications.

6. Leaving the cake description/design section too vague or incomplete can result in a final product that does not match the client's expectations or theme of the event.

7. Not coordinating with the bakery about the installation of flowers or ornaments on the cake. This neglect could affect the aesthetics of the cake or, worse, compromise its structural integrity.

To sum up, attention to detail and clear communication are crucial when filling out the cake contract form. Ensuring all sections are completed accurately and that all necessary initials and signatures are in place, will help in avoiding any misunderstandings or issues with the order. Taking the time to review the form thoroughly before submission can greatly contribute to the success of your event.

When planning an event, especially one that involves a cake from a bakery like The Bread Basket, several other forms and documents often accompany the Cake Contract. These documents ensure that all aspects of the event and its needs are clearly communicated and agreed upon by all parties involved.

• Event Order Form: Details the overall event specifications including venue, number of guests, date, and time. It may include sections for other services provided by the venue or additional vendors.
• Vendor Agreement Forms: These are contracts with other service providers (e.g., florists, photographers, entertainment) that outline their services, costs, and terms. They ensure that each vendor knows their roles and responsibilities for the event.
• Payment Agreement Forms: Document detailing the payment schedules, amounts, and methods for all vendors and services involved. It helps track deposits made, balances due, and final payment dates to keep the event budget in check.
• Photography/Videography Contract: A specific agreement with a photographer or videographer detailing the event's photography needs, including the duration of their service, the number of photographers/videographers, delivery of images/videos, and rights to the images.
• Liability Waivers: Some events, depending on the activities involved, might require participants or guests to sign liability waivers. These are especially common in events with physical activities or those held in unique venues.
• Food Allergy and Preferences Form: A document that collects information on guests' dietary restrictions, allergies, and preferences to ensure that the event menu can accommodate everyone safely and satisfactorily.

Together, these forms and documents create a comprehensive outline of the event, ensuring that every detail is accounted for. They work in concert with the Cake Contract to ensure that the event runs smoothly, and every aspect, from the venue to the cake, is executed according to the client's wishes.

• A Wedding Photography Contract is similar because it also includes non-refundable deposits, final payment deadlines, and detailed service specifications such as the event's date, time, and location. Both contracts clearly outline cancellation policies and amendments to the initial agreements.

• A Catering Contract shares similarities, especially in terms of detailing services for an event, including down payments, final payment schedules, and specific requirements about the menu (comparable to cake flavor, design, etc.). Both contracts cover delivery details and setup arrangements.

• The Event Venue Rental Agreement is akin to a Cake Contract in that it requires an upfront deposit to reserve the date, specifies cancellation policies, and often includes clauses about changes and final confirmations by certain dates before the event.

• A DJ Services Contract often includes non-refundable booking deposits, detailed information about the event (date, time, location), and payment schedules. Similar to cake contracts, it details specific services to be provided and often includes policies regarding changes or cancellations.

• An Equipment Rental Agreement, much like the cake set/stand detail in the Cake Contract, includes deposits that may be forfeited in case of late returns or damage. It specifies the rental period, costs, and conditions for the return of the items.

• A Custom Clothing or Costume Design Agreement parallels the Cake Contract through its detailed description of the product (similar to cake design and flavor descriptions), non-refundable deposits, final fittings (akin to final changes or adjustments for cakes), and deadlines for both the submission of final designs and final payments.

Filling out a Cake Contract form requires attention to detail and an understanding of the terms to ensure a stress-free preparation for your event. Below are essential dos and don'ts to guide you through the process:

• Do read the entire contract carefully before signing. Understanding every clause can help prevent misunderstandings and ensure both parties are on the same page.
• Do fill out the contact information accurately, including two phone numbers. This ensures the bakery can reach you for any clarifications or updates.
• Do pay close attention to the payment schedule. Note the due dates for the deposit, down payment, and final payment to avoid any delays or issues.
• Do clearly describe the cake flavor, icing, and filling you desire in the provided space. If you have a specific design in mind, provide a detailed description or attach a picture.
• Don't forget to initial beside each clause. This acknowledges your understanding and agreement to the terms specified, including the deposit, down payment, and final payment details.
• Don't hesitate to ask questions or request clarifications about any part of the contract you're unsure about. It's vital to have a clear understanding before moving forward.
• Don't make cake changes after the lockout date. Ensure all details are finalized two weeks prior to the event to avoid any inconvenience or additional charges.
• Don't ignore the cake set/stand return policy. Note the deadline for returning any rented items to avoid losing your deposit or incurring extra charges.

Adhering to these guidelines ensures a smoother experience for both you and the bakery, facilitating a delightful and delicious addition to your special day.

When discussing cake contracts, especially those as detailed as the one provided by The Bread Basket Bakery, there are several misconceptions that can arise. Misunderstandings can lead to frustrations on both sides, so it's crucial to clear them up. Here are five common misconceptions:

• The deposit is refundable in certain circumstances. People often believe that if they have a legitimate reason for cancellation, such as an event being canceled due to unforeseen circumstances, they will get their deposit back. However, the contract clearly states that the $75 deposit is non-refundable, regardless of the reason for canceling.

• Final payment timing is flexible. Another misconception is the belief that the final payment date is negotiable and can be made later than two weeks before the event. The contract specifies that the total price must be paid two weeks prior to the event date, and failure to comply means the cake will not be made.

• Cake changes can be made up to the event date. Some might think adjustments to the cake's size, description, flavors, etc., can be made anytime before the event. However, changes are only accepted until two weeks before the wedding date. After this "lockout date," no changes can be accepted, highlighting the importance of finalizing decisions early.

• The stand deposit covers all potential costs. It's commonly misunderstood that the $75 set/stand deposit will cover any associated costs with the stand, including damage or non-return fees. The truth is, if the replacement cost of the stand exceeds $75, the customer is responsible for the full replacement cost, not just the deposit amount.

• Delivery fees are included in the total cake cost. People often expect that any delivery and setup fees would be included in the total cost of the cake itself. The contract specifically states that delivery and setup, especially outside normal business hours or beyond a certain radius, incurs additional charges separate from the cake's price. These fees must be prepared to be paid in cash or by charge at least 14 days prior to the event.

Understanding these misconceptions and the actual stipulations of the cake contract can help avoid unexpected issues and ensure a smooth experience for both the customer and the bakery.

Understanding the intricacies of the Cake Contract from The Bread Basket Bakery is crucial for anyone looking to secure their services for an event. Below are six key takeaways that highlight important aspects of filling out and utilizing this form:

• The reservation of your event date is only confirmed once the Cake Contract is filled out, signed, and the $75.00 booking deposit is received. This deposit is non-refundable, emphasizing the importance of being certain about your event plans before committing.
• A 50% down payment is required two months prior to the event. For those who sign the contract within two months of the event, this amount is due immediately upon signing, indicating the need for prompt financial planning and arrangements.
• The final payment must be made two weeks before the event to ensure the cake's preparation. Failure to do this means your cake will not be made, highlighting the critical nature of adhering to payment schedules.
• Any changes to the cake, including size, description, flavors, etc., can be made up to two weeks before the event. After this date, changes are not permitted, demonstrating the need for final decisions and communication to be made in advance.
• The cake set/stand requires a separate $75.00 deposit, which can also be forfeited if the set/stand is not returned or is damaged upon return. This condition emphasizes the importance of handling the bakery’s property with care.
• Delivery and setup fees are distinct charges that are not included in the cake price. These fees vary depending on location and timing, underscoring the importance of clarifying delivery needs and costs early in the planning process.

By adhering to these guidelines, clients can ensure a smooth process with The Bread Basket Bakery, leading to the successful inclusion of a cake in their event. This contract outlines clear expectations and responsibilities, which, when followed, help in creating memorable and hassle-free celebrations.