The AIA A305 form is a comprehensive credential report that serves as a standard contractor's qualification statement recognized by the American Institute of Architects (AIA). This pivotal document facilitates the evaluation of a contractor’s financial, equipment, and personnel resources, ensuring their capability to take on specific projects. For those ready to demonstrate their construction prowess and trustworthiness to potential clients or partners, be sure to fill out the AIA A305 form by clicking the button below.
In the world of construction and architecture, the importance of comprehensive documentation can't be overstated. One critical document that plays a pivotal role in ensuring that contractors and subcontractors are thoroughly vetted before they are hired for projects is the AIA A305 form. This form, developed by the American Institute of Architects, serves as a standardized template for contractors to provide detailed information about their qualifications, financial stability, and experience. Its purpose is to give project owners and architects a clear and complete picture of the contractor's abilities and track record, fostering informed decision-making. As such, the AIA A305 has become an integral part of the pre-construction phase, helping streamline the selection process by presenting essential data in a clear, organized manner. Ensuring that all parties have access to accurate, dependable information about the contractors' credentials reduces the risk of project delays, cost overruns, and performance issues, thereby safeguarding the interests of both project owners and the construction teams.
AlA Document A305" - 1986
Contractor's Qualification Statement
The Undersigned certifies under oath that the information provided herei n is true and sufficiently complete so as not to be misleading.
SUBMITTED TO:
ADDRESS:
SUBMITTED BY:
NAME:
PRINCIPAL OFFICE:
ADDITIONS AND DELETIONS:
The author of this document has added information needed for its completion. The author may also have revised the text of the original AlA standard form. An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed . A vertical line in the left margin of this document indicates where the author has added necessary information and where the author has added to or deleted from the original AlA text.
This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification.
Corporation
This form is approved and
Partnership
recommended by the American
Individua l
Institute of Architects (AlA) and
The Associated General
Joint Venture
Contractors of America (AGC) for
use in evaluating the
Other
qualifications of contractors . No
endorsement of the submitting
NAME OF PROJECT
(if applicable):
party or verification of the
information is made by AlA or
AGC.
TYPE OF WORK (file separate form for each Classification of Work ):
General Construction
HVAC
Electrical
Plumbing
Other (please specify)
AlA Document A305™ -1 986. Copyright © 1964,1969,1979 and 1986 by The American Institute of Architects. All rights reserved. WARNING: This
1
AfA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AlA
Document, or
any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This
document was produced by AlA software at 13:28:18 on 03/22/2006 under Order No.1000201877_ 1 which expires on 10/11 /2006 , and is not for resale.
User Notes:
(2533789901)
§1. ORGANIZATION
§1.1 How many years has your organization been in business as a Contractor?
§1.2 How many years has your organization been in business under its present business name?
§1.2.1 Under what other or former names has your organization operated?
§1.3 If your organization is a corporation, answer the following:
§1.3.1 Date of incorporation:
§1.3.2 State of incorporation:
§1.3.3 President's name:
§1.3.4 Vice-president's name(s)
§1.3.5 Secretary's name:
§1.3.6 Treasurer's name:
§1.4 If your organization is a partnership, answer the following:
§1.4.1 Date of organization:
§1.4.2 Type of partnership (if applicable):
§1.4.3 Name(s) of general pa11ner(s)
§1.5 If your organization is individually owned, answer the following:
§1.5.1 Date of organization:
AIA Document A305™ -1986. Copyright© 1964, 1969, 1979 and 1986 by The American Institute of Architects. All rights reserved. WARNING: This
2
AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA
any portion of It, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This
document was produced by AIA soltware at 13:28:18 on 03/22/2006 under Order No.1000201877_1 which expires on 10/11/2006, and is not for resale.
§1.5.2 Name of owner:
§1.6 If the form of your organization is other than those listed above, describe it and name the principals:
§2. LICENSING
§2.1 List jurisdictions and trade categories in which your organization is legally qualified to do business, and indicate registration or license numbers, if applicable .
§2.2 List jurisdictions in whic h your organization 's partnership or trade name is filed.
§3. EXPERIENCE
§3.1 List the categories of work that your organization normally performs with its own forces.
§3.2 Claims and Suits. (If the answer to any of the questions below is yes, please attach details.)
§3.2.1 Has your organization ever fai led to complete any work awarded to it?
§3.2.2 Are there any judgments, claims, arbitration proceedings or suits pending or outstandi ng agai nst you r organization or its officers?
AlA Document A305™ -1 986. Copyright © 1964, 1969, 1979 and 1986 by The American Institute of Architects. All rights reserved. WARNING: This
3
AlA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AlA
document was produced by AlA software at 13:28:18 on 03/22/2006 under Order No.1 000201877_ 1 which expires on 10/ 11 /2006 , and is not for resale .
(2533789901 )
§3.2.3 Has your organization filed any law suits or requested arbitration with regard to construction contracts within the last five years?
§3.3 Within the last five years, has any officer or principal of your organization ever been an officer or principal of another organization when it failed to complete a construction contract? (If the answer is yes, please attach details.)
§3.4 On a separate sheet, list major construction projects your organization has in progress, giving the name of project, owner, architect, contract amount, percent complete and scheduled completion date.
§3.4.1 State total worth of work in progress and under contract:
§3.5 On a separate sheet, list the major projects your organization has completed in the past five years, giving the name of project, owner, architect, contract amount, date of completion and percentage of the cost of the work performed with your own forces.
§3.5.1 State average annual amount of construction work performed during the past five years:
§3.6 On a separate sheet, list the construction experience and present commitments of the key individuals of your organization.
AtA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA
4
document was produced by AIA software at 13:28:18 on 03/22/2006 under Order No.1000201877_1 which expires on 10/11/2006, and is not for resale.
§4. REFERENCES
§4.1 Trade References:
§4.2 Bank References:
§4.3 Surety:
§4.3.1 ame of bonding company:
§4.3.2 Name and address of agent:
§5. FINANCING
§5.1 Financial Statement.
§5.1.1 Attach a financial statement, preferably audited, including your organization's latest balance sheet and income statement showing the following items:
Current Assets (e.g., cash, joint venture accounts, accounts receivable, notes receivable, accrued income, deposits, materia ls inventory and prepaid expenses);
et Fixed Assets;
Other Assets;
Current Liabi li ties (e.g., accounts payable, notes payable, accrued expenses, provision for income taxes, adva nces, accrued salaries and accrued payroll taxes);
Other Liabilities (e.g ., capital , capital stock, authorized and outstandi ng shares par values, earned surplus and retai ned earnings).
§ 5.1.2 Name and add ress of firm preparing attached financial statement, and date thereof:
AlA Document A305™ - 1986. Copyright © 1964, 1969, 1979 and 1986 by The American Institute of Architects. All rights reserved. WARNING : This
5
document was produced by AlA software at 13:28:18 on 03/22/2006 under Order NO.1000201877_ 1 which expires on 10/ 11 /2006. and is not for resale.
§5.1.3 Is the attached financial statement for the identical organization named on page one?
§5.1.4 If not, explain the relationship and financial responsibility of the organization whose financial statement is provided (e.g. , parent-subsidiary) .
§5.2 Will the organization whose financial statement is attached act as guarantor of the contract for construction ?
§6. SIGNATURE
§ 6.1 Dated at this
day of
ame of Organization:
By:
Title:
§6.2
being du ly sworn deposes and says that the information provided herein is true and sufficiently complete so as not to be mis leading .
Subscribed and sworn before me this
20
Notary Public:
My Commission Expires:
AlA Document A305™ - 1986. Copyright © 1964, 1969, 1979 and 1986 by The American Institute of Architecls. All rights reserved. WARNING: This
6
document was produced by AlA software at t 3:28:18 on 03/22/2006 under Order NO .1000201877_ 1 which expires on 10/ 11 /2006 , and is not for resale .
Additions and Deletions Report for
AlA® Document A305TM - 1986
This Additions and Deletions Report , as defined on page 1 of the associated document, reproduces below all text the author has added to the standard form AlA document in order to complete it, as well as any text the author may have added to or deleted from the original AlA text. Added text is shown underlined. Deleted text is indicated with a horizontal line through the original AlA text.
Note: This Additions and Deletions Report is provided for information purposes only and is not incorporated into or constitute any part of the associated AlA document. This Additions and Deletions Report and its associated document were generated simultaneously by AlA software at 13:28:18 on 03/22/2006.
PAGE 6
M-being duly sworn deposes and says that the information provided herein is true and sufficiently complete so as not to be misleading.
Additions and Deletions Report for AlA Document A305™ -1986. Copyright © 1964, 1969, 1979 and 1986 by The American Instilute of Architects.
All
rights reserved. WARNING: This AlA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or
distribution of this AlA ' Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AlA software at 13:28:18 on 03/22/2006 under Order No .1 000201877_ 1 which expires on
10/11 /2006 , and is not for resale .
Certification of Document's Authenticity
AIA® Document D401™ - 2003
I, Charles V. Bucci , hereby certify, to the best of my knowledge, information and belief, that I created the attached final document simultaneously with its associated Additions and Deletions Report and this certification at 13:28: 18 on 03/22/2006 under Order No. 1000201877_1 from AIA Contract Documents software and that in preparing the attached fina l document I made no changes to the original text of AIA® Document A305™ - 1986 - Contractor's Qualification Statement, as published by the AIA in its software, other than those additions and deletions shown in the associated Additions and Deletions Report.
(Signed)
(Title)
(Dated)
AlA Document D40FM - 2003. Copyright © 1992 and 2003 by The American Institute of Architects. All rights reserved.
WARNING: This AlA- Document
Is protected by U.S. Copyright Law and International Treaties . Unauthorized reproduction or distribution of this AlA
Document, or any portion of it,
may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced
by AlA software at 13:28:18 on 03/22/2006 under Order No .1 000201877_ 1 which expires on 10/11 /2006 , and is not for resale.
Successfully completing the AIA A305 form is a critical step for contractors looking to showcase their qualifications for construction projects. This document has been designed to provide all necessary information in a standardized format, making it easier for the requesting parties to evaluate the qualifications. Properly filling out this form ensures that all relevant details about the contractor's capabilities, financial stability, and experience are clearly presented.
Correctly filled, the AIA A305 form stands as a testament to the contractor’s capability and readiness to undertake projects. It's the foundation for building trustworthy professional relationships. Attention to detail and transparency in providing the requested information pave the way for many successful projects ahead.
What is the AIA A305 form used for?
The AIA A305 form is a document designed by the American Institute of Architects that contractors use to provide their qualifications to a project owner or architect. This form is typically required during the bidding process or when seeking to be prequalified for a construction project. It helps in presenting the contractor's experience, financial stability, and capability to complete a project successfully.
Who needs to fill out the AIA A305 form?
Contractors who wish to participate in a construction project and need to submit their qualifications to the project owner, architect, or general contractor are required to fill out the AIA A305 form. This includes general contractors, subcontractors, and sometimes suppliers, depending on the requirements of the project administrator.
What information is required on the AIA A305 form?
The AIA A305 form requires comprehensive information from the contractor. This includes the contractor’s legal business name, address, and the year the business was established. It also asks for details on the ownership, financial information, banking relationships, and a list of previous projects completed. Additionally, the form requests information on any litigation, defaults, and the contractor’s bonding capacity.
How often does the information on the AIA A305 form need to be updated?
The information on the AIA A305 form should be updated annually or whenever significant changes occur within the contractor's business that would affect their qualifications. This includes changes in financial stability, legal issues, or changes in ownership or management. Keeping the information up to date is crucial for maintaining accuracy and credibility.
Is the AIA A305 form accepted nationwide?
Yes, the AIA A305 form is widely accepted across the United States by architects, project owners, and general contractors as a standard document for evaluating the qualifications of contractors. However, some projects may require additional or different forms, so it's crucial to consult with the project administrator.
How can I submit the AIA A305 form?
The AIA A305 form can be submitted in various ways depending on the requirements of the project administrator. It can be submitted electronically via email or an online submission system, or in printed format through mail or by hand delivery. It is important to follow the submission guidelines provided for the construction project.
Are there any legal considerations I should be aware of when filling out the AIA A305 form?
When filling out the AIA A305 form, it is important to ensure that all information provided is accurate and truthful. Falsifying information or omitting material facts may result in legal action, including being disqualified from the project, facing financial penalties, or other legal consequences. Always review the information thoroughly before submission and consult a legal professional if you have any concerns regarding the content.
Completing the AIA A305 form, a contractor's qualification statement, is an essential step for construction projects. However, individuals often make mistakes during this process. Recognizing and avoiding these errors can streamline project initiation and ensure accuracy in documentation.
Not verifying current form version: The American Institute of Architects periodically updates their forms. Using an outdated version may lead to your submission being rejected.
Skipping sections: Every section of the AIA A305 form is important. Leaving areas blank can create a lack of confidence in the contractor’s qualifications or suggest oversight.
Inaccuracies in financial information: It's crucial to provide accurate financial statements. Misrepresentation, whether intentional or accidental, can lead to legal issues or lack of trust.
Forgetting to include project references: Demonstrating experience through past projects builds credibility. Omitting this information can significantly disadvantage a contractor.
Not updating the insurance information: Insurance coverage changes over time. Providing outdated information can raise questions about current coverage and risk management.
Failing to sign the form: An unsigned form is often considered incomplete. Signing the document acknowledges the accuracy of the information provided.
Lack of detail in the experience section: Vague descriptions or listing too few projects can hinder an evaluator’s understanding of the contractor’s capabilities.
Ignoring state-specific requirements: Some jurisdictions may require additional information or documents to be attached. Overlooking these requirements can delay or jeopardize the approval process.
Improper formatting: Not following the specified formatting guidelines can lead to processing delays or difficulties in reviewing the form.
Mismatched information with other documents: Ensure all information on the AIA A305 aligns with that on other submitted documents. Inconsistencies can raise concerns about reliability and attention to detail.
Avoiding these common mistakes ensures a smoother qualification process. It highlights the contractor’s attention to detail and dedication to maintaining transparency and professionalism. Always review the completed form carefully and consult with a legal advisor if necessary.
When it comes to construction projects, the paperwork can seem endless. The AIA A305 form is one crucial document in this stack, typically used by contractors to provide a comprehensive statement of their qualifications to the project owner. This form not only showcases the contractor's experience and financial standing but also sets the foundation for trust and transparency in the project's early stages. Yet, the A305 doesn't stand alone. Several other documents complement its purpose and are often used alongside it to ensure that all aspects of a contractor's capabilities and the project's specifics are thoroughly understood.
Together, these documents form a structured and comprehensive framework that supports the project's success, from initial bids to final completion. By meticulously preparing and utilizing these documents, all parties involved can safeguard their interests, minimize misunderstandings, and pave the way for effective communication and project execution. While the forms may appear daunting at first, each plays a vital role in ensuring that your construction project runs as smoothly and efficiently as possible.
When navigating the construction industry, the AIA A305 form plays a crucial role as a contractor's qualification statement. It's designed to give all parties involved a clear view of a contractor's financial standing, experience, and capabilities. However, it's far from the only document that serves a similar purpose or is used in similar contexts. Here are ten documents that share similarities with the AIA A305 form, each serving its unique function within the realms of construction, project management, and contractor selection.
While each document serves its specific purpose, together, they paint a comprehensive picture of a contractor's qualifications, financial stability, and experience. Understanding these documents ensures a smoother, more informed selection process for any construction project.
When filling out the AIA A305 form, a standardized document designed for contractors to provide their qualifications, it's crucial to approach the process with care and attention. Here’s a list of dos and don'ts to guide you.
The AIA A305 form is a standard document widely recognized in the construction industry. It is designed for contractors to provide comprehensive information about their qualification to project owners or their representatives. Despite its prevalence and importance, several misconceptions about the AIA A305 form persist, leading to confusion and misapplication. Below are four of the most common misunderstandings clarified for better insight.
Understanding the AIA A305 form helps in leveraging it effectively for showcasing a contractor's qualifications and capabilities. Dispelling these misconceptions encourages its appropriate and advantageous use, ensuring that all parties involved in a construction project have clear, accurate information from the outset.
The AIA A305 form is an important document used within the construction industry to assess a contractor’s qualification for a project. When filling out and utilizing this document, there are several key points to keep in mind:
Utilizing the AIA A305 form effectively can set the groundwork for a successful project bid by clearly presenting your qualifications and capabilities. Paying close attention to the details and ensuring the document is fully and accurately completed can make a significant difference.
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